There are many books on this topic that I will list at the end. I took bits and pieces of each book and created tips and exercises to manage your never-ending to-do list. Most people feel that they have so many things to do and feel as though it never gets done. When you are feeling overwhelmed pause for a second close your eyes and take a deep breath. Sometimes taking a quick pause can help you refocus on what needs to get done first. In culinary school, I learned a phrase mi zɑ̃ ˈplas Which means everything in its place. Putting several dishes together at once with other people doing the same thing, It is a very stressful environment. Being able to organize your brain and your environment makes everything go smoother. In your mind make a list of things you need to get done each hour starting with the task that takes up the most amount of time. In cases where you don’t know how long a task might take you can try to juggle easier tasks. I’m going to use pizza making as an example, I hope this doesn’t make you crave pizza. The end task is a pizza but there are many steps to making a pizza. First, you have to make the dough which is a 12 step process this will take the bulk of your time so this would be your major task. You need to juggle another task in the order of what takes the longest to complete making tomato sauce, cutting up vegetables, grating cheese, baking, and then enjoying. If you just take a minute or two to organize the things you need to do it becomes a lot less stressful.
Understanding your strength and weakness can be hard, no one likes to dwell on the things they are not good at. But taking a hard look at what we can improve on can help make your day run more smoothly. You might be wondering how this exercise has to do with organizing your brain. It’s not so much to help organize but to take your weakness and change it into a strength to help improve your productivity. You will need a piece of paper you are going to to make 4 boxes at the top of each square you are going to write strength, weakness, opportunities, and threats.
The things you feel you are great at. This could be in your personal or professional life. The tasks you can do with not much thinking
Aspects of your day to day activities that you struggle with. Whether it is finding time to get everything done or tasks that challenge you.
To take your weaknesses and turn them into strengths. This takes work and brainstorming to find what works for you. Each week work on one weakness at a time to see how you can make your weakness into a strength
This is where you think about what is holding you back from turning your weakness into strengths. Some of our weaknesses take longer to work on but working more efficiently will help reduce stress.
With this exercise it allows us to be honest with yourself and to work on the things that are difficult. Time management helps to free up time but it needs to come from organizing your mind, to work better and with less stress.
Keeping your workspace organized, a side note there are different types of organization. I feel that the best one is keeping it simple and clean. Having a clean space and organized workspace helps to keep your mind calm and work more efficiently knowing where all your stuff is, this includes your computer. Using color to organize to be able to find things easily. Keep things close that you use most and in the same place. Moving on to your home take part in decluttering and keep things organized and clean will help you to be in a relaxed environment. Keep your environment and your mind free of clutter will help reduce stress and free up time.
Keep it simple we stress so much about the things in our day. Then we don’t truly appreciate the moments of our life that bring us true joy. One of my favorite quotes is by Archbishop Desmond Tutu “You are made for perfection. But you are not yet perfect you are a masterpiece in the making”. When we keep working on yourself to improve and better our lives, it puts things in perspective.The whole purpose of these stress management is to help you not have stress and to live a more joyful life. My goal for you is to be able to enjoy life to the fullest.